CAREER OPPORTUNITY

ADMINISTRATIVE ASSISTANT (Band 4) (VACANT) (TEMPORARY)

Salary Range – $1,711,060 – $2,301,185 per annum and any allowance(s) attached to the post.

JOB SUMMARY

The Government of Jamaica (GOJ) wishes to establish a Project Management Unit (PMU) within the Rural Water Supply Limited (RWSL). The PMU will be responsible for the management and implementation of the Rural Water Supply Improvement Project which is to be financed by the Caribbean Development Bank (CDB). The project’s overall objective is to contribute to increased water security in rural communities and contribution to sustainable livelihoods in Jamaica. The expected outcome of the project is increased water reliability and access to improved, safe, climate resilient potable water supply services in targeted rural communities in Jamaica.

The Administrative Assistant (AA) will act as a secretary to the Project Manager (PM) and will provide administrative support to the Project Management Unit for the Rural Water Supply Improvement Project.

EXPERIENCE & EDUCATION

• Associate Degree in Business Administration, or other related discipline plus a minimum of five (5) years’ experience working in a secretarial or administrative capacity; or advanced secretarial/administrative certification plus five (5) years’ working experience in a secretarial/administrative capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to take minutes and dictation in shorthand/speedwriting.
• Excellent oral and written communication skills.

TECHNICAL COMPETENCIES

• Knowledge of Microsoft Office Suite
• Excellent analytical and judgement skills.
• Knowledge of record keeping and records/files management techniques.

DUTIES & RESPONSIBILITIES (includes but not limited to)

• Arrange and co-ordinate meetings.
• Record and transcribe minutes of the Project Steering Committee meetings and other meetings as required and dispatch in a timely manner.
• Prepare letters and memoranda on behalf of the PM and dispatch in a timely manner to the PMU staff and other stakeholders as required.
• Follow up on miscellaneous administrative matters where necessary.
• Ensure that all correspondence concerning the project is properly filed.
• Photocopies and collates documents concerning the project as required by the Project Manager.
• Carry out duties of Office Coordinator when required.
• Prepare and maintain Motor Vehicle Mileage Logbook.
• Perform other duties as required by the PM.

NOTE: Further details can be obtained from our website at www.rwsl.gov.jm

Interested candidates are invited to submit a detailed rèsumè and application letter no later than Monday, June 30, 2025 to:

Senior Director, Corporate Services

Rural Water Supply Limited

3^rd Floor, The Towers

25 Dominica Drive, Kingston 5.

Email: [email protected]

Only short-listed candidates will be contacted.